Student Applications

Facilitate applications to your educational institutions by providing multiple channels to apply. TevaLEARN unifies online applications as well as traditional onsite applications and keeps track of all necessary qualification information and contact information for prospective students.

• Online Applications - Forms viewed and completed via web browser
• Onsite Applications - Registration staff conducts onsite applications
• Immediate confirmation of Application
• Application tracking
• Prospective student tracking

Student Registration
Upon the approval of a student's application, TevaLEARN continues to organize and begins to structure the registration process. This is a demanding task that is perfectly suited for TevaLEARN's expert system to manage. TevaLEARN will approve the applications based on criteria from administers, build classes based on student enrollment, create timetables and class schedules, calculate fees and update fees base on inevitable adding and dropping of courses as well as handle distribution of official documentation.

• Approve application
• Parent/Guardian notification of approval
• Document management for terms and agreements
• Scan signed agreement into system for storage and retrieval
• Class list generation and organization
• Online tuition calculation and payment
• Fee adjustments based on adding and dropping courses
• Tuition discounts tracked & calculated by age and class type

Financial

Giving students the ability to pay for their course selection online completes the ease of applying and registering that students will become accustomed to using TevaLEARN. Students can pay through credit card or cheque and observe their account information. Administrators will easily be able to look up account information and allow for additional financial tools for students, such as management of printing accounts, cafeteria accounts, bookstore accounts, gym accounts and more.

• Manage student account information
  • Generate financial statements
  • Distribute receipts (email or hardcopy)
• Account for multiple children per family and associated discounts
• Accept and track payments and payment history for each student
• Allocate receipts to appropriate accounts
• Track post dated cheques, current amount owing
• Track bounced cheques and unpaid accounts
• Link with reporting module to deny access to grade reports, web access and online course websites for unpaid accounts
• Print financial detailed and summary reports and export to accounting software

Student History

Giving tools to an educator so that they can spend more time teaching the right lessons, at the right level, for the right results is what TevaLEARN aims to achieve. TevaLEARN frees the educator from being an administrator by monitoring attendance, homework, grades, academic history and even textbooks and laboratory equipment. The integrated system allows loss of books or equipment to be charged to financial accounts to recover costs. Student achievement can be tracked with ease and recipients with honours standing can be identified for awards.

• Attendance - Track absents, lates, and external events.
• Homework - Completion and participation
• Grades - Quick calculations and setting of weights
• Academic History - Identify requisite criteria and eligibility for course registration
• Tracking Textbooks and Laboratory equipment

Course Creation

TevaLEARN allows educators to build course descriptions, requirements, and associated information through easy to navigate course creation wizards. These course descriptions are then instantly organized by TevaLEARN to generate course calendars and registrations packages for mail outs and online course catalogues.

• Course content and objectives
• Measurement criteria
• Select Location and Faculty
• Day, time, maximum capacity and instructor
• Requisite Requirements

Reporting

Reporting becomes effortless through TevaLEARN's organization of data. As marks and marking criteria and weights are input into the systems, final and interim reports can be easily calculated and made available to students through their school account and printed mail. The data stored in TevaLEARN is also a powerful source of information that can be mined to make strategic decision on education and programs for improvement.

• Custom school reporting templates can be build for report generation
• Predefined list of comments and custom comments section
• Faculty academic statistics as well as progress statistics
• Allows custom queries to be run (adhoc) to data mine
• System pre formats data for easy queries
• Export list (names, emails, etc) to office applications for template mail merges
• Grades, class summary or per student

Data Entry

Wireless
Collecting information has become enjoyable and efficient with the advent of PDA's and wireless devices. You can use your Palm Pilot to enter marks, conduct attendance, retrieve information from the central server and even look up emergency contacts for students and detailed student information. Moving to a paperless environment has never been easier.

Web Entry
Instructors have special web based access to manage their classes. An instructor can input marks and attendance as well as look up student information from any terminal with internet access.

Student Registration

Upon the approval of a student’s application, TevaLEARN continues to organize and begins to structure the registration process. This is a demanding task that is perfectly suited for TevaLEARN’s expert system to manage. TevaLEARN will approve the applications based on criteria from administers, build classes based on student enrollment, create timetables and class schedules, calculate fees and update fees base on inevitable adding and dropping of courses as well as handle distribution of official documentation.

• Approve application
• Parent/Guardian notification of approval
• Document management for terms and agreements
• Scan signed agreement into system for storage and retrieval
• Class list generation and organization
• Online tuition calculation and payment
• Fee adjustments based on adding and dropping courses
• Tuition discounts tracked & calculated by age and class type